Wood Dale, IL 60191 US
Provide executive support to our CTO & VP Global Operations & Supply Chain through calendar management, travel planning, meeting and event coordination, expense reporting, drafting and editing communications, and preparing and editing spreadsheets, PowerPoint presentations, and other documents as needed.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Along with those identified below, other duties may be assigned. Working under minimal supervision, the Executive Assistant will be responsible for:
Greeting and directing visitors and answering telephones, taking messages, and recognizing top priority calls.
Coordinating internal and external meetings and conferences
Arranging both domestic and international travel schedules
Processing expense reports
Preparing spreadsheets, memos, documentation, presentations, and reports utilizing MS Word, Excel, and PowerPoint
Administration and uploading of data into SharePoint
Drafting correspondence and ensuring follow-up.
Interfacing with high level internal and external contacts
Prioritizing and organizing tasks and information
Acting as contact when staff is unreachable
Maintaining files and records as necessary
High School Diploma or equivalent
Five or more years of experience managing an office or supporting an executive in a fast-paced environment
Exceptional customer service and organizational skills
The capability to respond to changing situations and be able to reprioritize work as necessary
A self-starter with the ability to problem-solve
Exceptional interpersonal skills - this position requires interaction with individuals at all levels within the organization
Excellent Microsoft Word, Excel, PowerPoint, and Outlook skills
Ability to communicate clearly and concisely, both orally and in writing
Ability to work independently
Ability to handle highly confidential and sensitive information
Advanced knowledge of office procedures and general office equipment
Ability to establish and maintain effective working relationships with internal partners and external contacts
Ability to set priorities, meet deadlines and manage projects in a fast-paced, changing environment
Ability to exercise judgment within general defined practices and policies in deciding problems and solutions.
Pre-Employment Screening: Drug screen and background check required.
Chase Technical Staffing is an Equal Opportunity / Affirmative Action employer: All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, disability, sex, age, ethnic or national origin, marital status, sexual orientation, gender identity or presentation, pregnancy, genetics, veteran status or any other status protected by state or federal law