We are searching for a top-notch experienced Admin for one of our amazing clients! The right candidate will be very detail-oriented, pays very close attention to detail, organized, and great multi-tasker.

The person must have the administrative experience from a construction based company and must be very familiar with the duties listed below.

JOB STATEMENT:

Support the analysis and development of the construction financial information required to successfully support the company’s endeavors.

ESSENTIAL FUNCTIONS:

• Organize and review time-sheets, subcontractor invoices, and vendor reimbursements, calculate and prepare client billings

• Compile weekly subcontractor payments by job for VP of Estimating’s review and approval

• Monitor job progress versus budget and track potential change orders and overruns

• Prepare project status reports to be distributed to management

• Assist with tracking purchase orders, work orders and contract change orders

• Work with project managers to ensure proper compliance with accounting procedures including reviewing and analyzing job cost estimates and reports monthly

• Assist with monthly project reconciliation to ensure all revenue and cost for each project is properly booked in the proper accounting period

• Analysis of profit and loss reporting

• Manage project revenues, manage and report project costs by projects

• Develop Excel models to allocate shared project costs

• Vendor maintenance, lien waiver tracking, and vendor statement reconciliation

• Budget preparation and review with VP of Estimating

• Work with VP of Estimating and Project Managers to ensure project budgets are accurate and current

• Requisition preparation as needed

• Initiate and monitor job close-out process by issuing and collecting final lien waivers

• Review Change Orders

• Other duties as needed

JOB SPECIFICATIONS:

• Bachelor's degree in Accounting, Finance or Economics is preferred

• Minimum of 3 years’ experience in a construction environment

• Accounting/GAAP knowledge

• Advanced knowledge of Excel (pivot tables, vlookups)

• Strong initiative and ability to manage multiple projects

• Excellent communication skills

• Ability to complete projects timely and accurately

• Must be detail oriented with strong organizational and analytical skills

• Ability to work well with others in fast paced, dynamic environment

PHYSICAL DEMANDS:

• Regularly required to sit at desk in an office environment

• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position

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CHASE provides Equal Employment Opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, status as disabled veteran, marital status or any other legally - protected characteristic in accordance with applicable laws. In addition, CHASE complies with applicable state and local laws governing nondiscrimination in employment in every location.

CHASE is committed to complying fully with the Americans with Disabilities Act (ADA) and ensuring equal opportunity in employment for qualified persons with disabilities

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